Marquee Booking Contract & Terms

Marquee Booking procedure:

To secure the date & confirm you’re booking:

Please complete the form below
Please pay your requested deposit to secure your booking. You can make all payments via the link on our home page by debit or credit card. Your deposit amount is £1500.00.
Full payment is required in cleared funds at least 30 days before your function or sooner if you wish by cash settlement or bank transfer please. Note: A charge of 4% will be added to your balance if you plan to settle by PayPal.

Payment information:

Please note full payment is required at least 30 days before your function or sooner.

Payment options:

Deposit

The deposit is due to secure your booking and can be made by:
Debit or credit card: Please follow the ‘Pay Now’ link on our website home page pottergroupevents.co.uk

Full settlement

Full settlement can be made by either:
In cash 30 days in advance of your event date.
By Bank transfer: Our bank details can be found on your invoice (please contact us if you need a copy)

To book your marquee please complete and submit:

Marquee Hire Terms and Conditions

Lets secure your date and confirm the booking.

CONFIRMATION OF BOOKING:
Your Potter Group Proposal Number:

This can be found on your proposal that we sent you. If you do not have this please contact us.
Your event date(s)

Please confirm your event date(s)
Your Contact Details:
Your Name:
Your Telephone Number (Mobile preferred):
Email Address:*
Your Address:
Line 1
Line 2
Line 3
Line 4
Post Code
Contact details of Venue/Organiser (If different to the above)
Contact Name:
Venue Telephone Number or Marquee company (Mobile preferred):
Email
Full address of Venue: (If different to the above)
Line 1
Line 2
Line 3
Line 4
Post Code
Payment Options:
I/We wish to pay / have paid the deposit of £1500.00 via:
- Cash (We will call to arrange this)
- PayPal via your website
- Bank Transfer (Bank details can be found on your proposal)
This is due immediately please to secure the date.
Declaration
Your Full Name:
First Last
Your Full Name:
First Last
2 contact if applicable
Agree to our Marquee Hire Terms and Conditions:
POTTER GROUP TERMS AND CONDITIONS OF HIRE Client: At: Date of event: Definitions: “THE COMPANY” is Potter Group “THE HIRER” is the person hiring the equipment from the Company. “THE PERIOD OF HIRE” means the time commencing with the arrival of the equipment onsite, and terminating when the equipment is removed by Potter Group. “A BOOKING” is the contract entered into by the hirer and Potter Group General: These terms and conditions apply to all contracts entered into by Potter Group. Any offer of equipment is subject to stock being available on receipt of a deposit at time of booking. Payment Terms: Quotes are provided on the basis that a booking is not confirmed until a deposit and a note accepting our Quote, and signed Terms and Conditions are received. A deposit of £1500.00 of the total hire cost is payable on booking. The remainder of the balance to be paid 30 days prior to the event date or sooner if you wish. If the booking is within 30 days of the event full payment is due immediately. 1. Conditions: Unless stated in writing all orders are accepted subject to the Terms and Conditions of hiring stated below and the hirer by authorising or allowing work to proceed is deemed to have acknowledged this. 2. Site: (a) The Hire charges are based on the assumption that the site is a flat level firm ground with easy access for motor transport, and that no drains, cables or other services are buried beneath the surface or otherwise concealed. The Hire charges do not include any making good or repairing of damage to the site. (b) The Hirer is required to provide the contractor with either a plan showing the position in which the tents or equipment are to be erected or should have a representative on the site for that purpose. In the absence of both then the contractor having erected the tents or equipment where he thinks fit shall be deemed to have completed the contract. (c)The Hirer should never presume that any of Company’s equipment will be attached or joined to any buildings within the site unless stated in the Company’s booking forms. Likewise the Hirer should never presume that any other equipment is included in the Hire other than what is stated in the Company’s booking forms. (d) The Hirer is required to select a site that is not susceptible to bogginess or has poor drainage. Any flooding caused is the responsibility of the Hirer. (e) The Hirer must ensure that any obstructions to the site are removed before Potter Group arrives. This includes plants, shrubs, trees, animal faeces, vehicles and other materials. Potter Group reserves the right to apply a discretionary surcharge if obstructions prevent work from commencing (f) If on arrival to site the carry from point of parking to point of erection is found to be greater than 20m a surcharge may be applied as we will require more staff and/or equipment. (g) Appropriate provision of parking must be supplied and all parking costs (if any), must be paid for by the customer in advance of Potter Group arriving on site. 3. Hire Charges: The charges published in any of the Company’s printed matter are for the guidance of the Hirers in estimating costs only and do not constitute an offer. 4. Variations: The Company will use its best endeavours to supply the hirer with the equipment ordered but where this is not possible the company will notify the Hirer as soon as possible with any alterations to the design and specifications of the equipment and where alteration is fundamental the Hirer may terminate this contract and any deposit paid will be refunded. 5. Payment: Payments must be made in accordance with the terms stated in the Company’s quotation. Should settlement not be made three working days before delivery then interest will be charged at 4 % per annum above the base rate of the RBS. 6. Loss or Damage: (a) The Hirer shall during the period of Hire be responsible for the maintenance and safe custody of the Company’s equipment from completion of erection until dismantling. (b) The Hirer must be satisfied with the equipment before use and should notify the Company of any miscounts, incorrect deliveries or unacceptable equipment before use. 7. Liability: The Hirer is responsible for all equipment hired from the time of delivery until collection by The Company and shall indemnify The Company against all loss or damage to the equipment (including loss or damage resulting from fire) and resulting from the will full or malicious act or acts of a third party. Loss/ damage cover is available through the company at 6% of the contract price limiting the Hirer’s responsibility to the first £750 of any damage/loss/theft (£1000 for malicious damage or negligence). No responsibility can be accepted for injury caused by use of equipment hired (unless as a direct result of negligence by The Company) and the Hirer is responsible for affecting adequate public liability cover. 9. The Hirers Responsibility: (a) The Hirer should not enter the equipment while the Company is erecting. (b) The Hirer should keep any part of the equipment that is a framed structure or a tent completely closed and secure while not in use during the period of Hire. (c) The Hirer should not tamper with the structure or any part of the equipment and in particular not affix or suspend from the equipment any item whatsoever without written consent of the Company. (d) The Hirer should not use any lighting, heating, cooking or other gas or electrical appliances of any kind without the previous consent in writing of the Company. (e) The Hirer is responsible for giving notice to or obtaining permits from any authorities who are or may be concerned and must take application where necessary to the Planning Authority, District Surveyor, Police, Fire Brigade and any similar authority or organisation. Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the Hirer. Where appropriate obtain a license from the Local Authority. Any requirements under the license must be notified to us in writing, at least 28 days prior to erection. Should the Company for any reason be unable to comply with these requirements, then the Contract will become void and the customer advised accordingly. (f) The hirer will be responsible for any costs incurred by the company due to changes being requested once the marquees build has begun. 10. Liability to Third Parties: The Company will not be responsible for and the Hirer will indemnify the Company against all claims for the injury to persons or loss or damage to property howsoever caused unless it is proved that such injury or damage caused by faulty material or workmanship or negligence on the part of the Company. 11. Erecting and Dismantling: The Company provides labour for the erection and dismantling and the cost thereof is included in the Hire charges. 12. Attendance: The Hire charges do not include attendance by the Company’s men except during the actual processes of erecting and dismantling the tent age. 13. Non Fulfilment of contract: The accept no responsibility for none fulfilment of the contract due to war, civil commotion, riot, trade disputes, fire, acts of god and adverse weather conditions (which in the opinion of The Company could cause danger and /or damage to persons and /or property), flooding, breakages, vehicle breakdown or any other causes beyond their control. It should be understood that a marquee is intended as a temporary construction and to certain degree will not safe guard fully against all weather conditions; therefor The Company accepts no claims liable to arise from this clause. The marquee should be vacated if wind speeds reach or exceed 80 KPH. 14. Contract: No verbal representations or arrangements are recognized by the Company. A booking may only be deemed valid once the Hirer is in receipt of a booking confirmation from the Company. The Company will provide a booking confirmation subject to availability and on receipt of a fully completed booking form with a deposit from the Hirer. Should the Company not have availability then the deposit will be returned to the Customer 15. Cancellation: Should the Hirer wish to terminate the contract and or any booked equipment then the following compensation rates will be charged to the Hirer by the Company. 100% of the Hire price for notice less than 30 days prior to the Hire period. 50% of the Hire price for notice between 30 to 40 days prior to the Hire period. 25% of the Hire price for notice more than 40 days prior to the Hire period.
- I/We agree to your terms and conditions

Marquee Booking Contract & Terms

Marquee Booking procedure:

To book your marquee please complete and submit:

Marquee Hire Terms and Conditions

CONFIRMATION OF BOOKING:

Your Contact Details:

Your Address:

Contact details of Venue/Organiser (If different to the above)

Full address of Venue: (If different to the above)

Payment Options:

Declaration

Agree to our Marquee Hire Terms and Conditions:

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